Medical Records Clerk

Elements of a Job Description for a Medical Records Clerk

Man removing file from shelf, close-up
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A medical records clerk is responsible for managing patient health records. They may support one or more clinicians in a medical office or clinic. They may also work for a medical center in a larger medical records or health information department.

While many of the skills needed for the position would be shared with the position of file clerk in other settings, there is an enhanced need for attention to detail for medical records, as well as consistent application of medical privacy regulations to guard against unauthorized disclosure.

If you are writing or updating a job description for a medical records clerk, you can use the elements below and modify them for the position at your facility. If you are interested in a career as a medical records clerk, the requirements below can help you decide if the job is one that meets your talents.

Medical Record Clerk Job Description

The medical records clerk is responsible for managing the medical records of the facility, including preparing, storing, and retrieving patient health records. The medical record clerk reviews medical records for compliance with approved policies. Works independently or as part of a medical records department.

Job Duties for Medical Records Clerk

  • Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.
  • Ensures medical records are assembled in standard order and are accurate and complete.
  • Creates digital images of paperwork to be stored in the electronic medical record.
  • Files paperwork and reports in patient charts, ensuring they are completed in an accurate and timely manner.
  • Ensures files are stored in the designated area according to storage procedures.
  • Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
  • Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.
  • Retrieves medical records from offsite chart storage facilities when needed.
  • Performs other clerical tasks as needed, such as answering phones, faxing, and patient check in and out

Education and Experience

  • High School Diploma or equivalent
  • Previous medical office experience is preferred.
  • Minimum of one year experience in a medical office setting.

Knowledge, Skills, and Abilities

  • Superior organizational skill.
  • Attention to detail and accuracy
  • Understanding of medical terminology
  • Knowledge and skill in the use of scanner, fax, and electronic health record technology
  • Knowledge of HIPAA medical privacy regulations and practices
  • Customer service skills
  • Ability to work as part of a health care team
  • Able to respond to requests in a fast-paced environment

Environment and Physical Demands

The job is sedentary and indoors. Light walking and carrying may be needed to transport or retrieve medical records. Some reaching and light lifting of files.

Expected Salary for Medical Records Clerk

The median salary for medical records clerk from Salary.com for 2016 was $31,540. Salary amounts vary based on years of experience, education, and job location.

Current Job Openings for Medical Records Clerk

Find current job openings for a Medical Records Clerk and similar positions.

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